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7 Approval Software to Empower Creatives and Streamline Content Approval

7 Approval Software to Empower Creatives and Streamline Content Approval

Are you tired of battling email chains and lost revisions? Is the content approval process sucking the joy out of your creative spark? Fear not, for a better way exists! 

Content creation and approval processes have become more intricate than ever in today’s world. Creatives, marketers, and content teams are constantly on the lookout for efficient solutions to streamline workflows and enhance collaboration. Thankfully, numerous approval workflow automation software are available to cater to these needs. 

This blog post will delve into 7 top-notch approval software solutions that empower creatives and streamline content approval workflow.

What is Approval Software?

Approval Software

Source: Unsplash

Approval software is a digital platform designed to streamline and automate the approval process for various tasks, documents, and workflows in an organization. It aims to:

Enhance collaboration: It provides a central hub for sharing files, collecting feedback, and discussing revisions, simplifying communication between team members.

Improve efficiency: Automating repetitive tasks like routing requests, notifying approvers, and tracking progress saves time and reduces manual effort.

Increase transparency: Everyone involved in the approval process has clear visibility into the status of requests, ensuring accountability and minimizing confusion.

Minimize errors: Automated validation rules and standardized workflows help catch errors early, reducing rework and delays.

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Choosing the right approval software depends on your specific needs and organization size. Some popular options for content approval workflow include:

1. Simplified


Source: Simplified

Simplified is a leading approval software tailored for creatives to enhance the content approval workflow. Simplified promotes collaboration by offering robust tools for real-time feedback and seamless communication among team members.


  • Simplified offers an intuitive interface, letting teams focus on creativity rather than software navigation.
  • Its features allow creatives to get immediate feedback, enhancing content quality.
  • Teams can adapt content approval workflows to match project needs, ensuring alignment with goals and visions.
  • Simplified enhances efficiency, helping teams meet deadlines and maintain content excellence.
  • The platform encourages teamwork, enabling creatives to collaborate, share ideas, and refine content together.
  • Simplified simplifies content approval workflow, eliminating delays with automated features that speed up content delivery.

Pricing: Simplified offers a Free Forever plan with all the basic features to start. However, the Pro plan starts at $30 per month for 7 profiles.

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2. Wrike


Source: Wrike

Wrike is a versatile approval workflow software designed to streamline collaboration, enhance productivity, and optimize content approval workflows across various industries. With its user-friendly interface and robust features, Wrike empowers teams to manage tasks, projects, and resources efficiently.


  • Wrike enables teams to create, assign, and track tasks in real-time, ensuring clarity and accountability. 
  • Its customizable dashboards and prioritization tools help teams focus on critical tasks and meet deadlines effectively.
  • Wrike provides robust reporting and analytics tools that offer insights into project progress, team performance, and resource allocation.
  • Wrike integrates seamlessly with other tools, platforms, and applications such as CRM, ERP, collaboration tools, and cloud storage solutions.

Pricing: Wrike has a growing team plan at $9.80 per user per month. However, the business plan starts at $24.80 per month for a single user.

3. Asana


Source: Asana

Asana is a popular approval workflow software and collaboration tool designed to help teams organize, track, and manage their work more effectively. Asana empowers teams to streamline content approval workflows, improve communication, and achieve project goals efficiently.


  • Asana’s user-friendly interface and customizable task views enable teams to manage projects effectively.
  • Teams can collaborate, share updates, and coordinate efforts within projects, enhancing teamwork and productivity.
  •  Asana offers a timeline and calendar views that enable teams to visualize project timelines, dependencies, and deadlines.
  • Its automation capabilities streamline repetitive tasks, reduce manual efforts, and ensure consistency across projects.

Pricing: The Starter plan of Asana comes at $13.49 per month.

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4. ProofHub


Source: ProofHub

ProofHub is an all-in-one approval workflow software that simplifies content approval workflow. ProofHub offers a centralized platform for managing tasks, projects, and collaboration.


  • ProofHub enables teams to create, assign, prioritize, and track tasks and projects within a unified platform. 
  • Teams can communicate seamlessly, share updates, brainstorm ideas, and coordinate efforts within projects, enhancing teamwork.
  • ProofHub offers customizable workflows, Kanban boards, and project templates that enable teams to manage project requirements.
  • It offers time tracking, reporting, and analytics tools that enable teams to monitor project progress and track time.

Pricing: The Essential plan starts at $50 per month.

5. Monday



Monday is a versatile approval workflow software that combines project management, collaboration, and workflow automation capabilities to help teams and organizations.


  • Monday provides customizable boards, timelines, and Kanban views that enable teams to visualize tasks, projects, and workflows effectively. 
  • It promotes collaboration by offering real-time communication tools, shared workspaces, and collaborative features such as comments, mentions, and file sharing.
  • Its customizable dashboards provide stakeholders with valuable insights, helping them make informed decisions, identify bottlenecks, and optimize workflows.

Pricing: The Standard plan of Monday starts at $30 per month.

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6. Trello


Source: Trello

Trello’s visual boards and card-based system simplify project management and content approval workflow processes. Its customizable workflows and integration capabilities enhance productivity and collaboration.


  • Trello utilizes a card-based system organized within boards, allowing teams to create, prioritize, and manage tasks visually. 
  • It offers flexibility in designing workflows by allowing users to create custom lists, labels, and cards tailored to specific project requirements, team preferences, and organizational goals.
  • Trello integrates seamlessly with various third-party applications, tools, and platforms such as Google Drive, Slack, and Microsoft Teams. 

Pricing: The Standard plan of Trello starts at $6 per month for small teams that need to manage work and scale collaboration.

7. Airtable


Source: Airtable

Airtable is a unique combination of a spreadsheet and a database, offering a flexible and user-friendly platform for organizing, managing, and collaborating on various types of information.


  • Airtable allows you to create custom databases, tables, and views tailored to specific needs, projects, and workflows. 
  • Airtable’s visual interface provides a grid, calendar, kanban, and gallery views that allow users to visualize data, tasks, projects, and workflows dynamically. 
  • It increases collaboration through real-time editing, commenting, and sharing features.
  • Airtable integrates seamlessly with various third-party applications, tools, and platforms such as Slack, Google Workspace, Zapier, and more.

Pricing: The pricing of Airtable for the team starts at $24 per month.

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Choosing the right approval software is crucial for empowering creatives and streamlining content approval workflow processes. While various options cater to different needs and preferences, Simplified stands out as a leading solution tailored to the unique requirements of creative professionals. 

Simplified also provides comprehensive solutions for all your content needs. You can plan, write, design posts, edit videos, publish, social media schedule, manage multiple accounts from a single platform, track metrics, and much more. By leveraging Simplified’s features and benefits, creatives can streamline their processes, meet deadlines, and deliver exceptional content consistently.

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Ajay Yadav
Ajay Yadav is an AI enthusiast and author of various topics on AI. He writes about the latest developments in AI and its impact on society, business, and technology.

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