17 Top Project Management Tools in 2023

Effective project management is crucial for the success of any organization, regardless of its size or industry.

And, thanks to the vast number of project management tools available, project managers and teams can easily streamline workflows and ensure that projects are completed on time and within budget.

The world of project management is ever-evolving, and staying ahead requires the right tools. With so many options available, choosing the right project management tool can be daunting. That’s where we come in.

This is a comprehensive guide where we’ve compiled a list of the 17 best project management tools in 2024. We’ll dive deep into each tool’s features, highlight their pros and cons, and provide insights into their pricing structures.

Let’s dive in!

What Are Project Management Tools?

Project management techniques encompass a wide array of strategies and methodologies aimed at efficiently guiding projects from initiation to completion.

Project management tools are software applications designed to help individuals & teams plan, execute, monitor, and control projects effectively.

These tools provide a centralized platform for various project-related activities, allowing project managers and team members to collaborate, communicate, and track progress.

Now, here are 17 of the best project management tools that you should check out in 2024:

1. Simplified

Simplified AI project management tool designed to assist teams in efficiently executing tasks, projects, and processes across various departments.

This platform offers advanced AI features that enhance workflow automation and simplify project management, allowing teams to focus on strategic tasks and collaboration.

Simplified AI Project Management tool allows you to create custom workflows tailored to your project’s needs, including setting specific milestones, deadlines, and task assignments.

Its real-time collaboration and AI-driven insights help streamline communication, optimize resource allocation, and boost productivity among team members.

Key Features of Simplified AI Project Management

AI-powered task automation
Customizable project templates
Real-time collaboration tools
Data-driven project insights
Integrations with popular tools
User-friendly interface with drag-and-drop functionality

Pros

AI features automate repetitive tasks
Highly customizable workflows
Real-time collaboration enhances team communication
Integrates seamlessly with existing tools
User-friendly interface suitable for all team members

Cons

Limited features in the basic pricing plan
Higher tiers paid for small teams
Can be overwhelming for new users
Some integrations are in the beta stage

Pricing

Pro – $6/Month
Yearly- $4.2/Month
A free trial is available.

For more details, visit the pricing page.

2. Monday.com

Source: Monday.com

Monday.com is a project management tool designed to assist teams in several departments in efficiently executing tasks, projects, and processes.

This platform is highly organized & collaborative and lets you create workflows for any part of your work using no-code building blocks.

Monday.com allows you to create as many boards as you’d like for separate projects. You can also customize each project by specific milestones, dates, attachments, stakeholders, and more.

Its real-time project collaboration capabilities help to streamline communication & boost productivity among team members.

Key Features of Monday.com

Gantt chart to visualize project milestones
200+ integrations
Real-time dashboards with data-based insights
Kanban view to prioritize tasks
200+ ready-made templates customizable for every industry
iOS and Android apps

Pros

Intuitive interface
Customization of workflows
Visual/color coding to track project status
Enhances team collaboration
Organizes all your work processes, tasks, and projects in one platform
Tons of supported integrations

Cons

Limited features in the lower pricing plans
Cluttered boards for complex projects
Limited task dependencies based on dates
Some features don’t work on the mobile apps
Steep learning curve for beginners

Pricing

Free forever
Basic: $8/seat/month
Standard: $10/seat/month
Pro: $16/seat/month
Enterprise: Custom

A 2-week free trial is available.

3. Airtable

Source: Airtable

Whether you’re in marketing, operations, finance, or human resources, Airtable’s versatile platform streamlines your work and transforms your workflows swiftly.

This project management tool lets you add attachments, long text notes, checkboxes, links, barcodes, and more to records in other tables.

Though it’s mainly known for its spreadsheet-like interface, you can also access other project views such as Kanban, grid, calendar, and Gantt/timeline views.

Key Features of Airtable

Gantt, calendar, timeline, grid & Kanban views
30+ integrations
Custom workflows
Team collaboration
Multiple pre-made templates
App design and customization

Pros

Several project views
Easy-to-use templates for various use cases
Color-coding of lists and project items
Advanced data management and processing
Workflow automation

Cons

Steep learning curve for beginners
Not cost-effective for smaller businesses
Mobile app functionality is limited
The process of integrating with other tools is sometimes difficult

Pricing

Free
Team: $20/seat/month
Business: $45/seat/month
Enterprise: Custom

4. Wrike

Source: Wrike

Wrike is a cloud-based project management tool that allows you to automate assignments, measure effort and budget, and track how much work is done and when.

With customizable templates and various work views like Gantt charts and Kanban boards, Wrike adapts effectively to your team’s needs.

It integrates with popular apps like Slack, Salesforce, Microsoft Teams, and Adobe to enhance collaboration and efficiency.

Wrike also gives you access to powerful data analysis so you can easily monitor your work, measure success, and uncover valuable insights.

Key Features of Wrike

Project, resource & task management
Cross-functional collaboration
Real-time project analytics
Integration with 400+ tools
Calendar, board, table, and timeline project views
Mobile apps

Pros

AI-based project risk prediction
Assignment of people, deadlines, and statuses to projects
Easy customization of workflows
Collaborative work management
Customizable templates
Project milestone tracking

Cons

User interface isn’t too intuitive
Extracting analytics data is challenging
Larger projects take some time to load
Visualization of tasks with dependencies & predecessors in Gantt charts is complex

Pricing

Free
Team: $9.80/user/month
Business: $24.80/user/month
Enterprise: Custom
Pinnacle: Custom

A 2-week free trial is available.

5. ClickUp

Source: ClickUp

ClickUp helps your teams like yours to plan, track, and collaborate on any project in one place.

With ClickUp, you can easily visualize and plan your workflows with customizable views like Lists, Gantt charts, Boards, and more.

Collaboration is easy as this project management tool allows you to add comments, assign action items, and chat with team members in real time.

It also provides expert-crafted AI tools that will help you fast-track your projects by generating outlines, drafting documents, and even summarizing meeting notes.

Key Features of ClickUp

Customizable workflows
Over 10 custom work views
Dashboards to track project progress
Team collaboration
Integration with 1000+ tools
Customizable task templates

Pros

Workflow automation
The free plan allows unlimited members
Multiple project views available
AI software to accelerate project execution
Unlimited storage in all paid plans

Cons

The mobile app doesn’t have all work views
Interface may be too overwhelming for new users
Initial setup can be time-consuming & complicated
Occasional downtime issues & slow loading times

Pricing

Free
Unlimited: $7/member/month
Business: $12/member/month

6. Smartsheet

Source: Smartsheet

One of the free project management tools available today, Smartsheet helps you streamline tasks, projects, programs, and processes all in one place.

With Smartsheet, you can keep project plans and schedules on track, standardize key project elements, and enhance collaboration.

The platform provides dynamic portfolio management, allowing you to manage projects, portfolios, and resources.

Smartsheet also offers real-time dashboards & analytics to provide key metrics and allows you to scale projects to programs & portfolios effortlessly.

What’s more, Smartsheet is great for managing custom enterprise software as it integrates seamlessly with multiple enterprise systems and apps that you most likely already use.

Key Features of Smartsheet

Visualization of projects with Gantt, grid, card, and calendar views
Portfolio, budget, and resource management
Real-time project progress metrics
Wide range of customizable templates
Easily customizable dashboards
90+ integrations

Pros

Automation of repetitive processes
Enhanced team collaboration in real-time
Customization of sheets, dashboards, and reports to suit specific requirements
Versatile project tracking
Intuitive interface for spreadsheet users

Cons

High learning curve for advanced features
Some integrations & add-ons require extra payment
Slow loading times with large datasets or complex sheets
Gantt chart functionality lacks certain features

Pricing

Free
Pro: $9/user/month ($7/user/month billed annually)
Business: $32/user/month ($25/user/month billed annually)
Enterprise: Custom

7. Asana

Source: Asana

With Asana, you can effortlessly manage complex tasks, ensuring everyone knows what needs to be done, who’s responsible, and when it needs to be completed.

This project management tool offers various views, such as lists, timelines, and boards, so you can organize and prioritize your tasks effectively.

Asana also generates real-time reports which provide valuable insights into your team’s performance and project’s progress.

It offers over 200 integrations so you can seamlessly connect your favorite work tools, facilitating communication & collaboration in one central location.

Key Features of Asana

Time tracking
Project updates
Organization of projects as lists, calendars, timelines, Gantt charts, or Kanban boards
Reporting dashboards
Portfolio, resource, and workload management
Integration with 200+ apps

Pros

Artificial intelligence to optimize workflows
Unlimited file storage
Team and guest collaboration
Several customization options, such as adding custom fields
Built-in messaging tools
Effective task organization

Cons

Interface can become cluttered, particularly when multiple tasks and projects are being managed simultaneously
Can be overwhelming for new users
Mobile app is harder to navigate
Many advanced features are only available with paid plans
Limited reporting capabilities

Pricing

Basic: Free
Premium: $13.49/user/month ($10.99/user/month when billed annually)
Business: $30.49/user/month ($24.99/user/month when billed annually)
Enterprise: Custom

Bonus: Asana vs Trello: Which One Is the Right Fit for Your Team?

8. Teamwork.com

Source: Teamwork.com

Teamwork.com is a unified platform that empowers teams to deliver projects successfully, streamline workflows, and achieve greater efficiency and profitability.

It’s designed to address common client operations challenges, providing a comprehensive solution for managing client work, organizing projects, and allocating resources.

One of its standout features is the ability to create and manage custom views, giving you flexibility in how you organize and view your tasks.

This project management tool is also highly customizable, allowing you to adapt your processes and workflows as your team’s needs evolve.

Key Features of Teamwork

Time tracking
Viewing of projects as lists, tables, boards, and Gantt charts
Client invoicing
Project performance reports
Multiple integrations
Resource & workload management

Pros

Team & client collaboration
Project planning & sharing
Effective task management
Workflow automation
Progress tracking

Cons

Limited integrations
Limited customization options
Mobile version needs improvement
Pricey for smaller organizations

Pricing

Free
Starter: $8.99/user/month ($5.99/user/month when billed annually)
Deliver: $13.99/user/month ($9.99/user/month when billed annually)
Grow: $25.99/user/month ($19.99/user/month when billed annually)
Scale: Custom

9. Basecamp

Source: Basecamp

Basecamp is a project management platform that’s built to help teams manage people, projects, clients, deadlines, and expectations with ease.

With Basecamp, every project gets its own page, making it super easy to keep everything organized and accessible in one place.

It gives you access to unlimited projects, private conversations, reports, and a notification system to keep you on track without distractions.

Basecamp also integrates with other tools, schedules events & milestones, and centralizes conversations through its Message Board.

Key Features of Basecamp

Dashboard for managing projects, assignments, and schedules
File management
Project progress charts
Real-time group chat for collaboration
Project scheduling
Project reports
Automated team check-ins

Pros

Simple & intuitive interface
Enhanced team & client collaboration
Centralized communication
File sharing & storage
Customizable notifications

Cons

Pricey for small businesses
Lack of advanced project management features like Gantt charts & task dependencies
No built-in subtask feature
Limited integrations

Pricing

Basecamp: $15/user/month
Basecamp Pro Unlimited: $349/month ($299/month when billed annually)

A 30-day free trial is available for each plan.

10. ProofHub

ProofHub is an all-in-one project management and team collaboration platform that streamlines work processes.

With ProofHub, all your projects and team communication are centralized, ensuring clarity, organization, and ease of collaboration.

The platform’s project management tools allow you to plan, track, and manage projects of any size, from simple to complex.

It also helps you streamline communication within your team by organizing conversations and offering proofing tools to review and approve files.

ProofHub provides a multilingual interface, so you can choose to work in different languages like English, French, Spanish, Polish, and Portuguese.

Key Features of ProofHub

Internal communication
Multiple task views: table, board, Gantt, calendar
Proofing & file sharing
Project reports
Time tracking
Project templates

Pros

User-friendly interface
Unlimited users & projects for each plan
Workflow & role customization
Team communication
Cost-effective

Cons

Limited proofing functionality
Mobile apps need improvement
Limited integrations
Too many pop-up notifications

Pricing

Essential: $50/month ($45/month when billed annually)
Ultimate Control: $99/month ($89/month when billed annually)

A 2-week free trial is available.

11. Paymo

Source: Paymo

Paymo allows you to efficiently manage projects, track work time, generate client invoices, and assess profitability in one platform.

Its task management features offer flexibility to suit your work style. You can switch between views, including Kanban Boards, to-do lists, spreadsheets, and task calendar views.

With its best-in-class time tracking apps for web, desktop, and mobile, you can monitor your team’s activities in real time.

Paymo doesn’t stop at project management — it also helps you measure profitability and employee performance. You can analyze project profit margins, evaluate employee activity, and identify your most profitable clients.

Key Features of Paymo

Project planning & scheduling
5 different task views: list, table, board, calendar, and Gantt
Invoicing & online payments
Resource management
Analytics & reporting

Pros

Automatic time tracking
Easy-to-use project filters
Customizable reports
Financial management
Affordable for small businesses

Cons

Mobile app has limited functionality
Complex data exporting feature
Time reporting can be a little confusing
Customization limitations

Pricing

Free
Starter: $5.95/user/month ($4.95/user/month when billed annually)
Small Office: $11.95/user/month ($9.95/user/month when billed annually)
Business: $24.95/user/month ($20.79/user/month when billed annually)

A 15-day free trial is available.

12. Zoho Projects

Source: Zoho Projects

Zoho Projects is an all-in-one project management software that offers a wide range of features to help you efficiently plan, track, and execute your projects.

One of its standout features is Gantt charts, which provide a visual representation of your project plan and task schedule. This tool helps you stay on top of critical tasks, dependencies, and any deviations from your planned progress.

If you need to track time, Zoho Projects also offers timesheets, allowing you to log billable and non-billable hours with ease.

You can automate tasks to save time, and the intuitive drag-and-drop interface makes creating new automations straightforward. This automation feature streamlines routine tasks and workflows.

Plus, Zoho Projects boasts seamless integrations with other Zoho apps and third-party applications like Zendesk, Slack, GitHub, and more.

Key Features of Zoho Projects

Customization of workflows
Project analytics
Multiple task views
Time tracking
Task automation
40+ integrations

Pros

Connects to all Zoho apps
Cloud-based accessibility
Collaboration tools
Affordable paid plans
Tons of customization options

Cons

Limited mobile app features
UI isn’t too intuitive
Customer support needs improvement

Pricing

Free
Premium: $5/user/month ($4/user/month when billed annually)
Enterprise: $10/user/month ($9/user/month when billed annually)

A 10-day free trial is available.

13. Forecast

Source: Forecast

Forecast offers a cutting-edge AI-powered platform designed to maximize your return on investment in your workforce and projects.

With Forecast, you can efficiently manage your projects, collaborate with your team, and monitor priorities. It also helps you stay on top of your resources, forecast future demands, and optimize workforce utilization to save time and money.

The platform tracks costs and profits in real time, allowing you to compare them to your baseline and generate reports instantly.

One of the standout features of Forecast is its advanced artificial intelligence (AI) technology, which provides intelligent recommendations, enabling proactive decision-making.

It also offers real-time insights into financial performance to cut costs and maximize profits.

Key Features of Forecast

30+ integrations
Resource, program & financial management
AI-powered project insights
AI-based project predictions
Project baseline planning

Pros

Financial insights
Team collaboration
Reporting & analytics
Resource allocation
Easy time tracking

Cons

Steep learning curve for new users
Extra cost for onboarding/training
Project planning features need improvement
Limited reporting capabilities

Pricing

Pro: Custom
Plus: Custom

Bonus: 6 AI Workflow Automation Ideas That Will Boost Productivity At Work By 10x

14. Zenkit

Source: Zenkit

Zenkit is a versatile multi-project management solution that supports both agile and traditional project methodologies. It aims to adapt to your unique workflow, making project management easier and more efficient.

This tool also offers knowledge management by helping you create, share, and organize knowledge within your team or organization.

Zenkit provides a real-time dashboard with customizable reports, native add-ons, robust privacy and security, extensive Zapier integrations, and support for multiple languages.

Key Features of Zenkit

Advanced project reports
Built-in collaboration tools
Multiple views: table, Kanban, Gantt, list, mindmap, and calendar
1500+ Zapier integrations
Offers 10+ languages

Pros

Activity tracking
Workflow customization
Works offline
Enhances collaboration
Agile capabilities

Cons

Limited data storage
Cluttered user interface
Lack of native integrations

Pricing

Free
Plus: $9/user/month
Business: $25/user/month
Enterprise: Custom

15. Celoxis

Source: Celoxis

Celoxis is a powerful tool that offers advanced project management features, optimized workflows, and data-driven insights to revolutionize your decision-making.

Its what-if analysis helps you find the ideal balance between strategic and tactical projects based on your resource availability.

With Celoxis’ fully customizable dashboards, you can accelerate decision-making and schedule reports to be sent directly to relevant team members.

What’s more, this project management tool seamlessly integrates with over 400 popular business applications.

Key Features of Celoxis

Project tracking
Portfolio, risk & resource management
Dynamic dashboards and reports
Expense & time tracking
Project planning
Team & client collaboration

Pros

Workflow customization
Proactive risk management
Accurate project monitoring and tracking capabilities
Robust integrations
In-app timer for task tracking

Cons

Slightly high learning curve
No mobile app
May be too pricey for small businesses

Pricing

Cloud: $25/user/month (22.50/user/month when billed annually)
On Premise: Custom (billed once)

A 30-day free trial is available.

16. Quire

Source: Quire

Quire is a free project management tool that seeks to simplify workflows and encourage communication & collaboration among teams.

With its intuitive interface, Quire allows you to break down complex challenges, streamline tasks, and visualize progress through Kanban boards and dynamic timelines.

Plus, it helps you keep track of the working hours across projects and review them with comprehensive timesheet reports.

This tool also provides a calendar to help you organize team agendas and keep everyone on track.

Key Features of Quire

Time tracking
Interactive analytics
Real-time collaboration
File sharing
Task filtering & sorting
Three view modes: nested task list view, Kanban view & timeline view

Pros

Effective task management features
Intuitive user interface & dashboard
Tons of customization options
Collaboration with external members

Cons

Limited integrations
Limited functionality of mobile apps
Notification system needs improvement

Pricing

Free
Professional: $10.95/member/month ($7.65/member/month when billed annually)
Premium: $18.95/member/month ($13.95/member/month when billed annually)
Enterprise: $24.95/member/month ($19.95/member/month when billed annually)

A 30-day free trial is available for the paid plans.

17. Bordio

Source: Bordio

Bordio is a scheduling, planning, and project management tool engineered to streamline the efforts of teams and individuals in achieving their project goals.

It offers a structured and clear interface for managing complex tasks, along with the capability to plan and schedule in a way that optimizes productivity and time management.

Bordio stands out with its calendar-focused approach, enabling users to meticulously plan their projects, set milestones, and track the progress of tasks with ease.

Furthermore, the tool provides real-time notifications and updates, fostering a collaborative environment that keeps everyone on the same page.

Key Features of Bordio

– Advanced scheduling capabilities with interactive calendars
– Real-time task assignment and tracking for cohesive team management
– Notifications to ensure timely updates on project developments
– Customizable project views to suit various management styles
– Support system dedicated to helping users make the most of Bordio’s features

Pros

– User-friendly design facilitating quick adoption
– Efficient planning and scheduling tools to enhance team output
– Promotes transparency and accountability with clear assignments and progress indicators
– Adaptable for a variety of project scopes and complexities

Cons

– Only available in English, which can be a barrier for non-English speakers
– Users may need time to explore and take advantage of all the available features
– Limited third-party integrations, which may impact workflow efficiency for some teams

Pricing

For individuals:
– $0 Free forever plan includes 10 personal projects, 500MB storage, 5 project guests, and a mobile app, but excludes team features.

For organizations:
– $7 per user/month with a 30-day free trial offers unlimited projects, unlimited storage, unlimited teams, project members, project guests, and a mobile app.

18. TMetric

Source: TMetric

TMetric is a feature-rich project management solution that makes time tracking easier and improves project productivity. Because of its adaptability, users may easily manage project progress and time allocation on a single platform. Teams can effectively track how much time they spend on tasks, projects, and clients by using TMetric, which makes resource management and productivity optimization easier.

Key Features of TMetric

Time tracking
Team dashboard
Budget tracking
Multiple reports
Billing and invoicing
50+ integrations

Pros

Simple project management features and an intuitive user interface.
For simple time monitoring requirements, a free plan is offered.
Connects to a large number of communication and project management apps.
Provides extensive budgeting and reporting features.

Cons

The number of users that may be added to the free plan is limited.
Certain premium features call for subscription fees.

Pricing

Free
Professional at $5 per user/month
Business at $7 per user/month

Wrapping Up

Now that you know 15 of the best project management tools out there, all that’s left is for you to select which one you’d like to try!

Remember — choosing the right project management tool depends on your team’s specific needs, the scale of your projects, and your budget.

But, before you go, we have one more tool we think you’d like.

While not a traditional project management tool, Simplified offers you an all-in-one marketing to help you manage both projects and social media efforts seamlessly.

Here are some features of this amazing tool that will help you manage your workflows:

Team collaboration: You can collaborate with your team by creating shareable folders and unlimited workspaces, as well as commenting in real-time.
Graphic design: Create stunning designs with Simplified’s one-click design tools and customizable templates.
Social media management: Effortlessly plan, schedule, publish, and analyze social media posts.
Professional video editing: Edit, transcribe, remix, and add subtitles (with translations) to your videos, reels, and YouTube shorts.
AI copywriting: Write SEO-driven and error-free copy.
AI image generation: Generate beautiful images from text prompts.
Integration with your favorite apps: Connect with Shopify, Google Drive, WordPress, Google Sheets, and more.
Brand kits: Easily add your brand logos, fonts, and colors to your designs.
Chrome extension: Post content to your social media accounts anywhere and anytime with Simplified Chrome extension.
Mobile apps: Use Simplified’s Android & iOS apps to work on the go!