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20 Best Trello Alternatives & Competitors in 2024

20 Best Trello Alternatives & Competitors in 2024
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For years, Trello has been the favored go-to tool for project management enthusiasts. Since its inception in 2011, it quickly became a hit among individuals, teams, and businesses who wanted an easy, visual, and teamwork-friendly way to handle tasks and projects. But, you know what they say – project management isn’t just about organizing tasks and working together. It’s about having all the right tools to make projects shine!

projects shine

Source: Medium

While Trello has been a popular choice for fostering collaboration, managing tasks, and even serving as a personal productivity booster, it falls short when it comes to catering to project managers in search of a comprehensive and dependable solution. It’s kind of like Trello’s toolkit is missing a few essential gadgets, especially when it comes to detailed reporting and extra functionalities.

In today’s fast-paced world, the need for project management tools tailored to specific needs is skyrocketing. We are all not looking for just any cookie-cutter solution; rather, a toolbox that fits our unique projects like a glove. From streamlined workflows to specialized functionalities, the demand for diverse project management tools is on the rise.

That’s where this blog steps in! We’re here to guide you through the ever-expanding universe of project management tools by highlighting not just one or two, but 20 best alternatives to Trello in 2024.

Limitations of Trello

Trello has a set of limitations when it comes to handling larger, complex projects, making it more suitable for general project management with smaller teams and simpler schedules.

Additional functionalities like Gantt Charts and Calendars require add-ons and might not be included in the basic package.

1. Simplistic Interface:

While Trello’s simple Kanban interface is user-friendly, it lacks diverse project views needed for a comprehensive overview. Different departments within an organization might not find the Kanban system ideal for their specific needs.

2. Constraints in Meeting Advanced Project Management Needs:

Moreover, Trello lacks features crucial for project managers, such as displaying task dependencies, essential for critical path analysis. Its scope as a project management tool is limited, as it focuses primarily on task management and collaboration without offering comprehensive project management features like File Sharing, Time Tracking, Discussions, Reporting, and Integrations in a single location.

Related: Top 10 Productivity Tools to Help Small Businesses Achieve More

What Should You Look For in A Project Management Tool

Project Management Tool

Source: CIO

1. Project planning

Think of your dream planning board – you’ll want an alternative that lets you plan your projects from start to finish. Look for tools that let you set project milestones and timelines, assign resources, and visualize project progress through Gantt charts or timeline views.

2. Task management

Managing tasks should feel like a breeze. Look for alternatives that make it easy to create, assign, and keep track of tasks. You’ll want features for task prioritization, due dates, subtasks, and checklists to keep everything super organized.

3. Easy File management

Nobody wants a headache when handling files. Find a tool that lets you upload, share, and organize files hassle-free. A great addition will be integration with cloud storage platforms like Google Drive, Dropbox, or OneDrive.

4. Team collaboration

Teamwork makes the dream work, right? Look for tools that boost collaboration among your team. Features like instant messaging, comments, and tagging team members directly on tasks or projects can make working together a lot smoother.

Here’s A List Of 20 Best Trello Alternatives in 2024

1. Simplified

Simplified is not your typical project management tool. Simplified stands out as an integrated platform that combines project management tools with graphic design, video editing, AI copywriting, presentation creation, and document editing – all in one place. This positioning underscores Simplified as not merely a project management tool but a holistic productivity suite designed to meet the diverse needs of modern teams.

Key Features

  1. Simplified is an all-in-one solution tool. From ideation to outcome, Simplified has all the tools you need for the best results.
  2. Simplified is also available as a Chrome extension and an app, making it easily accessible.
  3. AI Assistance
Features

Source: Simplified

Pricing

Simplified’s project management tool has a free version giving access to one member, but in order to use the teamspace and other advanced tools, you will need to purchase the pro version.

Pricing

Source: Simplified

Integration

Integration

Source: Simplified

Simplified: Offers More Than Just A Project Management Tool

We already know how Simplified is a useful project management tool for all your professional needs, but we’d like to tell you that Simplified offers much more than that.

Here are other additional tools that Simplified offers:

1. Simplified – Graphic Design Tool

With so many templates to choose from, fonts, vectors, and even in built AI assistance you can create any visuals you’d like.

2. Simplified – AI Writing Tool

With the AI writer, all you have to do is add a few prompts for whatever platform you need and Simplified’s AI writer will generate unique content in seconds.

3. Simplified – Video editing Tool

Video editing Tool

4. Simplified – Social Media Tool

Related: Manage better and up-level your creatives with these new features: Teams, light mode, masking shapes and transition effects.

2. Notion

Notion

Source: Notion

Notion is a great Trello alternative to help your team collaborate, plan for the future, and stay organized in the present. Notion is broken up into three parts — the team Wiki, where information can be stored and recorded; projects and tasks, where teammates can record individual tasks or assign them to teammates; notes and docs, where teams can share meeting notes or relevant documents.

Key Features

  1. Suitable for teams, it includes features like admin controls, version history, advanced permissions, and integrations.
  2. Note-Taking and Documentation: Notion allows users to create and organize notes, documents, wikis, and knowledge bases using a block-based editor.
  3. Collaboration and Communication: Notion supports team collaboration through comments, mentions, and sharing, facilitating real-time collaboration on documents and projects.
  4. Users can create custom templates or use pre-built templates to structure their content and workflows.

User experience

User experience
User experience

Source: Notion

Pricing

Notion has a free plan, but if you’re using it for a larger team or a company, then it’s best to take either of their paid subscriptions.

paid subscriptions

Source: Notion

Integration

Notion supports integrations with a range of third-party applications and tools, including popular services like Google Drive, Slack, Zapier, and more.

Related: 10 Affordable Brand Monitoring Tools for Businesses

3. ClickUp

ClickUp is another project management tool with some really interesting and useful tools.

ClickUp

Source: Click Up

Key Features

  1. Cloud-based collaboration tool to create and store detailed company and project-related documents.
  2. You can Organize tasks into urgent, high, normal, or low priority so team members know where to start.
  3. Create custom permissions to allow clients and freelancers into your project spaces
  4. Mobile apps for iOS and Android: add tasks and create reminders and notes on the go
  5. ClickUp AI: Use AI to generate tasks, summarize notes, create reminders

In ClickUp, chatting with teammates is simple because you can tag them in comments to give them a better understanding of the assistance you need.

ClickUp

Source: Click Up

Pricing

ClickUp’s free plan allows unlimited members and tasks, but paid plans give access to permission control and unlimited storage space.

Integration

With over 80 native integrations ClickUp is a powerhouse of integration, allowing you to link with your email inbox, GitHub, and many more.

On top of this, you can also build connections with ClickUp through Zapier, Integrately, or Integromat; opening up the doors to thousands of more integrations.

4. Hive

With Hive, you can not only have access to a whole host of tools, reports and functions, but you can also get set up and get started with very little downtime. 

Hive lets you view tasks in Kanban boards or in 5 additional project views — including Gantt, Table, and Calendar views — so that you can arrange tasks in the way that best fits your workflow.

Hive

Source: Hive

Key Features

  • Flexible project views
  • Instant messaging feature
  • Action Templates
  • Invite external users
  • Time tracking
  • Send and receive email via your Gmail or Outlook

Pricing

Hive offers a free forever plan, as well as paid Hive Teams subscriptions starting at $3 per month.

Pricing

Source: Hive

Integration

  • Google Drive
  • Microsoft One Drive
  • Slack
  • Microsoft Teams
  • Zoom

5. Asana

Asana is a popular project management tool that offers a range of features designed to help teams collaborate, organize tasks, and manage projects efficiently.

Asana

Source: Asana

Key Features

  1. Task Management: Asana allows users to create tasks, assign them to team members, set due dates, and add descriptions or attachments.
  2. Project Organization: Users can create projects and organize tasks within these projects using lists, boards, timelines, or calendars.
  3. Team Collaboration: Asana facilitates team communication and collaboration through comments, mentions, and file sharing within tasks.
  4. Customizable Workflows: Users can create custom fields, templates, and workflows tailored to their specific project needs.
  5. Progress Tracking: Asana offers progress tracking tools such as Gantt charts, task dependencies, and milestones to monitor project status.
  6. Integration with Other Tools: It integrates with various third-party applications to streamline workflows and data sharing.

Pricing

Pricing

Source: Asana

Integration

Asana integrates with a wide range of third-party applications and tools such as Google Drive, Slack, Microsoft Teams, Dropbox, Zapier, and more.

Integration

Source: Asana

6. Basecamp

Basecamp is a Trello alternative for web-based project development. It is an all-in-one toolkit for collaboration and remote work that helps teams stay organized with projects.

Basecamp

Source: Basecamp

Key Features

  • Message boards to keep team conversations together on a single page
  • To-do lists of all the work the team needs to get done
  • Schedule projects and assign dates and times for each project 
  • Document sharing and file storage, including images and spreadsheets
  • Real-time group chat to ask questions and get quick answers
  • Automatic check-ins instead of relying on status meetings 
  • Hill charts feature shows project progress
  • Pings let you chat directly with your colleagues
  • Email forwards on Basecamp
  • Powerful search for images, files, and Ping story 

User experience

User experience

Source: Basecamp

Pricing

There are only two plans to choose from:

  • Personal: Free
  • Business: $99 per month (unlimited users)

Integration

Integration

Source: Basecamp

7. Microsoft Project

Microsoft Project

Source: Microsoft Project

Microsoft Project stands as Microsoft’s enterprise-level project management software. While it usually boasts a comprehensive set of features, it might have a slightly steeper learning curve compared to some other project management tools.

The interface is designed with professional project managers in mind and may work best with a background in project management concepts. Nevertheless, it offers in-depth capabilities for project planning, tracking, and resource management.

resource management

Source: Microsoft Project

Key Features

  1. Project Planning: Microsoft Project allows users to create project plans, define tasks, set timelines, and allocate resources.
  2. Task Management: It enables task creation, assignment, and tracking, along with dependencies and critical path analysis.
  3. Resource Management: Users can manage resources, including human resources and materials, track their availability, and assign them to tasks.
  4. Reporting and Analytics: Microsoft Project offers reporting tools to track project progress, generate various reports, and visualize project data.
  5. Scheduling and Timeline Views: Users can create Gantt charts and timelines to visualize project schedules and dependencies.
  6. Budgeting and Cost Management: It allows users to set budgets, track costs, and manage expenses related to the project.

User experience

Microsoft Project’s basic grid or list view is easy to work with to assign responsibilities, due dates, and more.

User experience

Source: Microsoft Project

Pricing:

Pricing

Source: Microsoft Project

Integration:

With just 16 available apps and integrations, it’s clear that Microsoft Project is far behind when it comes to extending functionality with third-party tools.

It does, however, integrate natively with Microsoft Teams and other Office 365 apps.

8. KanbanFlow

KanbanFlow

Source: KanbanFLow

KanbanFlow is a cloud-based project management tool that gives users an excellent overview of their tasks. The project manager can see what each team member is doing, including the completed tasks and the upcoming work.

Key Features

  • File and document attachment 
  • Filter and search 
  • Mobile support
  • Tracking and adding subtasks 
  • Collaboration 
  • Copy boards
  • Data import and export 
  • Seamless integrations

Pricing

  • Free
  • Premium: 5$ Per User Per month

Integration

Integration

Source: KanbanFlow

  • Zapier
  • Outlook and Gmail
  • You can export tasks to ExcelCSV, XML and JSON. Import tasks from Excel or CSV.

9. Wekan

Wekan is another open source Trello alternative released under the MIT license.

Wekan

Source: Wekan

Key Features

  • WeKan uses lists on a Kanban board to represent different stages of a workflow, such as “To Do,” “Doing,” and “Done.” Lists help you organize and track tasks on the board
  • Lists can be customized by changing their color or adding custom fields to capture more information about tasks.
  • You can make many boards for different projects or tasks.
  • Allows  comments on cards to provide updates or feedback.

Pricing

Wekan is free to use and can be hosted on your dedicated server as well.

Integration

While working on more integrations, currently Wekan only supports time tracking via Titra.

10. Product Plan

Product Plan

Source: Product Plan

Product Plan software helps the project manager build and share roadmaps and pivots between lists, table layouts, and timelines at the click of a button. Project managers can use the tool to share strategies within the organization and transfer unlimited roadmaps to users.

Key Features

  • Unlimited viewers
  • Easy collaboration 
  • Customizable layouts
  • Basic integrations
  • Build and edit visual roadmaps quickly
  • Unlimited free viewer accounts
  • Private Links
  • Comments and Mentions
  • Rest API Access
  • Multiple export capabilities
  • MS Teams Integration
  • Activity Metrics

Pricing

Product Plan offers two pricing options:

Product Plan

Source: Product Plan

Integration

Project Plan provides good number of integrations with other apps, including Zapier, Slack amongst others.

Integration

Source: Product Plan

11. Taiga

Taiga

Source: Taiga

Taiga is a project management gem tailored for project managers, developers, and agile designers. Packed with rich features, it not only simplifies work but also makes the team’s journey enjoyable.

Key Features

  • Integration and migration 
  • Highly customizable 
  • Dashboards and reporting capabilities
  • Bug tracking 
  • Time tracking
  • Task management 
  • Kanban boards
  • Project collaboration
  • Social management

User experience

User experience

Source: Taiga

Pricing

Pricing

Source: Taiga

Integration

Taiga is able to connect with other applications to have more functionalities. Some of these integrations come directly with Taiga, others are community driven, and you can develop your own integration to fit in what your organization needs.

  • Zapier
  • Github
  • Gitlab

12. Pipefy

Pipefy

Source: Pipefy

Another tool to consider in this list is Pipefy. It optimizes business processes and helps teams to focus on tasks that matter. Smart automation prevents repetitive tasks, enabling the team to stay ahead and complete their tasks on time. This tool also helps teams control their work in a central place.

Key Features

  • Admin control 
  • Email messaging 
  • Mobile App
  • Tracking subtask
  • Data recovery
  • 2-Factor authentications 
  • Deadline & SLA Tracking
  • Data migration
  • Alerts
  • Calendar view

Pricing

Pipefy offers a free version along with two paid options. It even includes an unlimited option for which you’ll have to get in touch with their team.

paid options

Source: Pipefy

Integration

Integration

Source: Pipefy

Some of its most popular integrations include SAP On-premise, Zendesk, and DocuSign,along with Slack, Mailchimp, and more.

13. Microsoft Planner

Microsoft Planner is the SMB-focused alternative to Project, included in all Microsoft 365 business plans.

Microsoft Planner

Source: Microsoft Planner

Key Features

  • Collaborative task management allows team members to comment and attach files
  • Schedule review to enable users to view the project tasks on a calendar 
  • Assign tasks to more team members at once 
  • Import Microsoft Planner, into Outlook for easy time management and scheduling 
  • Filter groups and tasks by the deadline to see the project progress 
  • Email notifications to keep users updated about the tasks and project deadlines 

Pricing

Pricing

Source: Microsoft Planner

Integration

It does integrate with Microsoft tools like Flow and Teams but has a very limited set of apps for integration.

14. Monday

Monday is among the top Trello alternatives allowing users to create the tools to manage their tasks in real-time. It provides a simplified approach for teams to handle projects, fostering a transparent and collaborative work culture.

Monday

Source: Monday

Key Features

  • Project time tracking 
  • Teamwork allocation
  • Dashboards with valuable insights
  • Integrate external tools to streamline workflow
  • Plan and track tasks
  • Resource management to maximize resources 
  • Supported task scheduling capabilities
  • Team collaboration capabilities 
  • Supported document management 
  • Budget and expense tracking and management

User experience

Source: Monday

Pricing

Source: Monday

Integration

Monday has over 200+ integrations to make collaborative work even more efficient.

Source: Monday

15. Jira

Another fantastic alternative to Trello is Jira, also under the umbrella of Atlassian. Jira stands out as a seasoned and valuable tool specifically designed for agile development teams and product developers. It goes above and beyond in task management compared to Trello.

Jira

Source: Jira

Key Features

  • Scrum boards to simplify complex tasks 
  • Workflow extensions
  • Test management
  • Great product integrations
  • Real-time notification
  • Issue templates
  • Time tracking with color indication
  • Communication and team planning 
  • Reports and insights

Pricing

Pricing

Source: Jira

16. Wrike

Wrike presents another fantastic option for those seeking alternatives beyond Trello. Much like Jira, it flaunts robust, enterprise-grade features ideal for thorough task management.

It shines as one of the top free substitutes for Trello because of its sturdy basic version. Nonetheless, getting around the app might pose a slight challenge, especially for newcomers.

Key Features

  1. Can integrate with apps like Zapier, Github, and Gmail
  2. Detailed reports for real-time updates
  3. Project newsfeed for team updates
  4. Task priorities so teams complete tasks in the correct order
Wrike

Source: Wrike

Pricing

Wrike offers three plans:

three plans

Source: Wrike

Integration

Wrike has over 400+ integrations; including Slack, Mailchimp and more.

Integration

Related: 5 AI Customer Support Solutions for Businesses [2023]

17. ProofHub

ProofHub is another fantastic choice for those seeking an alternative to Trello. It’s filled with useful features that streamline project management, making it a breeze for project managers.

ProofHub

Source: ProofHub

The application falls short in terms of features necessary for handling complex project management tasks. For instance, ProofHub lacks various automation options and robust long-term project planning capabilities.

Hence, if you’re part of a small team envisioning expansion, this particular project management tool might not effectively scale alongside your growth plans.

Key Features

  • Detailed project reports
  • Powerful mobile apps for iOS and Android
  • Built-in notepad
  • Dependency management

User experience:

User experience:

Source: ProofHub

Pricing

Pricing

Source: ProofHub

Integration

Integration

Source: ProofHub

18. Airtable

Airtable is like a mix of a database and spreadsheet, aiming to be an easy-to-use combo of Google Sheets and MS Excel. The catch is, if you’re after essential task management features like time tracking and Gantt charts, you’ll need to opt for the Pro plan to unlock those perks.

Airtable

Source: Airtable

Key Features

  1. Multiple project views like calendar view, grid view, form view, gallery view, and more
  2. Collaborate on shared data with other Airtable teams
  3. Build your own project progress reports with a no-code interface
  4. Build your own automations to speed up project processes

Pricing

Source: Airtable

Integration

Airtable has 50+ integration options, including slack and google drive.

Source: Airtable

Related: 13 Steps to Execute an Inbound Marketing Strategy to Grow Your Business in 2023

19. Flow

It provides various layout views for task and project management, ranging from straightforward checklists to calendar views and Kanban boards. This tool serves as a great alternative to Trello when it comes to planning, setting priorities, and keeping track of projects across different teams.

Key Features

  •  Add tags to specific tasks making it easier to filter and see the status of a project.
  • See projects in Gantt chart timelines.
  •  Privacy control for projects, allowing set up of public and private projects.
  • Real-time notifications, notes and ability to comment on tasks.

User experience:

Flow

Source: Flow

Pricing

Flow also gives you a 30-day free trial.

Source: Flow

Integration

You can connect tools like Slack, Dropbox, Office 365, and Google Drive to get even more out of Flow.

Source: Flow

Related: These 15 Most Convenient Copywriting Templates Are Everything Your Business Needs +[FREE AI Tool Inside!]

20. Podio

Podio stands out as an uncomplicated alternative to Trello, offering numerous powerful add-ons that make project management a breeze. Plus, its robust API allows you to effortlessly incorporate your own integrations, similar to any other open-source tool.

Podio

Source: Podio

Unfortunately, this project management software only offers essential features like reports, dashboards, and advanced workflow automation in its premium plan.

So essentially, you have to get the premium plan.

Key Features

  • Add-ons such as file sharing and messaging apps
  • Built-in calendar
  • Integrated chat messenger
  • Powerful meeting scheduling

Pricing

Podio offers 3 pricing options

Pricing

Source: Podio

Integration

With Podio you can store, access, and share content using the Google Drive and Dropbox integrations along with other integration tools.

Source: Podio

Related: Simplified AI Tools For Small Businesses: Generate Review Responses Easily

In Conclusion

Finding an alternative to Trello for your team is actually pretty easy! You just need to figure out which features from Trello are must-haves and which ones you can do without. With a list of 20 options, there’s definitely one that will suit your needs. Or hey, you could give Simplified’s free Project Management tool a shot, along with its other useful content creation tools and AI assistance. Imagine having everything you need in one place – that’s Simplified for you!

The Ideal Platform For Your Team’s Productivity – Simplified

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Vipin Kanwal
Design, Write, Edit videos, and Publish Content. Built For Teams.

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